Business Holder Forms

Electronic reporting is required for all unclaimed property business holders. However, the State Treasurer may waive the electronic filing requirements and allow paper reporting if the holder demonstrates that a hardship would result if required to file electronically.

To qualify for the waiver, a written request containing the following information must be submitted:

  1. The name, federal tax identification number and mailing address of the holder
  2. The report year for which the waiver is requested
  3. A detailed statement which lists:
    1. Why the holder cannot submit electronically
    2. The steps the holder is taking to meet the electronic filing requirements
    3. The hardship that would result, including incremental costs that are above and beyond the costs to file on paper
    4. A statement as to what steps the holder will take to assure the ability to file electronically for the next reporting period
    5. The statement (signed by a legal representative of the holder): “Under penalties of perjury, I declare that the information contained in this waiver request is true, correct and complete to the best of my knowledge and belief.”

The waiver request must be filed by Apr. 15 for life insurance companies and by Oct. 15 for all other holders.

Mail waiver to:

West Virginia State Treasurer’s Office
Unclaimed Property Division (Waiver Request)
322 70th St. SE
Charleston, WV 25304

Holders approved for an electronic waiver, may use the following forms:

Instruction Booklet
Business Detail (UP-8-7)
General Account Detail (UP-8-8)
Estate Administrator Detail (UP-8-7 Estates)
Estate Account Detail (UP-8-8 Estates)
Securities & Related Cash Account Detail (UP-8-9)
Safe Deposit Box Inventory (UP-8-10)

Other forms and information

Holder Claim and Affidavit for Recovery of Property
Holder Reporting Extension Form
Inventory Guidelines for Banks

Note: All negative reports must be filed online. Negative reports are NOT required but holders are encouraged to file online.

The Treasury does not collect state taxes. Visit the The West Virginia State Tax Department for assistance.

West Virginia State Treasurer's Office
1900 Kanawha Boulevard
Capitol Complex Building #1, Room E-145
Charleston, West Virginia 25305
304-558-5000 Toll Free: 800-422-7498

Copyright 2020 by West Virginia State Treasury